Flushing Library Contract eBook

New York City procurement policy. (c) Responsibility Determination. Prior to making an intergovernmental or cooperative purchase, an agency shall make an affirmative finding of responsibility and may require from the vendor the submission of a VENDEX Questionnaire. (d) Public Notice of Award. (1) Frequency. Notice of Award of a contract or issuance of a purchase order exceeding the small purchase limits shall be published at least once in the City Record within fifteen days after registration of the contract or placement of the purchase order. (2) Content. Such notice shall include: (A) agency name; (B) PIN; (C) title and/or brief description of the goods, services, or construction procured; (D) name and address of the vendor; (E) dollar value of the contract; and (F) how the vendor may express interest in such type of procurement in the future. (e) Record. Records shall include at a minimum: (1) the determination that for goods the price is lower than the prevailing market price; for services or construction that the price is fair and reasonable; and including an explanation of how such determination was made; (2) the ACCO’s approval, if applicable;

(3)

the list of goods, services, or construction procured;

(4)

the name and address of the vendor;

(5)

the date and the amount of the purchase order or contract;

(6)

a copy of the purchase order or contract;

(7) invoice and receiving documentation if the procuring agency also receives the goods and the invoice; and

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