Flushing Library Contract eBook

(5)

invoice and receiving documentation;

(6)

description of goods, services, construction, and construction-related

services; (7)

name of the bidder list or applicable commodity code;

(8)

names of solicited vendors and bid amounts, if any;

(9) copy of advertisement or written solicitation; (10) quotations and notations pertaining to oral bid solicitations; (11) written bids and offers; (12) all correspondence; (13) bid tabulations; and (14) written basis of award, including a determination that the award is fair and reasonable for small purchases made pursuant to subparagraph (c)(1)(iv) above.

Section 3-09

INTERGOVERNMENTAL AND COOPERATIVE

PURCHASES. (a) Intergovernmental Purchasing. An agency may procure goods, services, construction, or construction-related services through the United States General Services Administration or any other federal agency or the New York State Office of General Services or any other State agency provided that: for goods the price is lower than the prevailing market price; for services or construction, the price is fair and reasonable; and for procurements above the small purchase limits, approval has been obtained from the ACCO. (b) Cooperative Purchasing. (1) Cooperative purchasing means procurement conducted by, or on behalf of, more than one public agency or governmental entity. (2) Any City agency may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of goods, services, or construction with one or more public agencies or governmental entities. (3) A cooperative purchase may be made when the ACCO determines, with CCPO approval, that such purchase is consistent with general New York City procurement policy, and is in the City’s best interest and the basis thereof. If a cooperative purchase is conducted through other than a competitive sealed bid or proposal process, such determination shall provide the basis for the determination that the purchase is consistent with general

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