Flushing Library Contract eBook

(4) The agency may include in its notice of public hearing a provision that if the agency does not receive, within 10 business days after publication of such notice or shorter period approved by the CCPO, from any individual a written request to speak at such hearing, then the agency need not conduct such hearing. Should the agency choose not to conduct such hearing, the agency shall publish a notice in the City Record canceling such hearing. (5) Following the public hearing, the agency shall prepare a final Plan. The final Plan shall be submitted to the agency’s ACCO for approval. (6) The agency shall submit to the CCPO and the HHS Accelerator Director by August 31 a copy of the Plan approved by the ACCO. (7) The approved final Plan shall be issued no later than September 30 of the year in question. (8) Copies of the Plan submitted by the ACCO shall be made available for public review by the CCPO, no later than October 1. (d) Determination and Approvals . Prior to issuing a solicitation for a multi-term contract, the ACCO, with approval of the HHS Accelerator Director for those procurements procured pursuant to Section 3-16 of the Rules, shall make a determination that: (1) it is anticipated that the needs of the client population will continue beyond one year, and (2) a multi-term contract will serve the best interests of the City by encouraging effective competition and promoting economies. Relevant factors include:

(i) service providers otherwise unwilling or unable to compete because of high start-up costs or capital investment in securing, expanding, or maintaining a service facility will be encouraged to participate in the competition if they may recoup such costs, as appropriate, during the longer period of contract performance; (ii) lower operating costs will result because long-term service requirements and performance can be expected to result in lower prices; (iii) economy and consistent quality of service may be promoted by encouraging stability of the provider’s work force over a longer period of time; and/or (iv) availability of appropriate and/or affordable facilities is severely limited.

(e) Permitted Length of Contract Terms . Client service contracts should be awarded for a term that is appropriate for the services to be performed, taking into consideration the nature of

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