Flushing Library Contract eBook

Section 2-04

MULTI-TERMCONTRACTS (CLIENT SERVICES). (a) Definitions . A multi-term contract is a contract for a period of longer than one year. (b) Policy . Multi-term contracts may be used for client services contracts where: (1) it is in the City’s best interest to obtain continuity of service extending over more than one year, (2) performance of such services involves high start-up costs, or (3) changeover of contractors involves high phase-in/phase-out costs over a transition period. (c) Planning . (1) Annually, the ACCO of each agency awarding client services contracts shall review its entire portfolio of such contracts (including all existing contracts and anticipated new contracts that may occur over the course of the planning period, i.e., the period commencing with the second quarter of the current fiscal year, running through the end of the first quarter of the following fiscal year) and shall produce, in draft and final, a plan and schedule (“Plan”) detailing the procurement actions anticipated with respect to each contract set to expire and/or planned for continuation during the upcoming fiscal year. (2) The form of the draft and final Plans shall be prescribed by the CCPO, in consultation with the HHS Accelerator Director. The draft and final Plans shall include, but not be limited to: the type of services to be provided, the authorized maximum amount of funding associated with the program, the authorized number of contracts to be let for a particular program, and the month and year of the next planned competitive solicitation. (3) The agency shall issue the draft Plan within 30 days following the submission of the executive budget. The agency shall hold a public hearing on the draft plan within 20 days of its issuance. Notice of such public hearing shall be published once in the City record not less than 15 days prior to the hearing date. Such notice shall include: (i) agency name; (ii) a brief description of the portfolio of contracts covered by the draft Plan; (iii) how interested parties may obtain a copy of the draft Plan; and (iv) date, time, and place of public hearing;

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