Flushing Library Contract eBook

New York City Charter governing conflicts of interest, employees shall seek guidance from the Conflicts of Interest Board.

(b) Economic and Financial Opportunity . It is the policy of the City of New York to foster the economic empowerment of minorities and women, and to cultivate the development of minority- and women-owned business enterprises, as well as small and locally-based businesses. Through the rules and programs implemented by DSBS, the City will enhance the ability of these businesses to compete for City contracts, will enhance City agencies’ awareness of such businesses, and will ensure the meaningful participation of these firms in the City contracting process. (c) Equal Employment Opportunity . It is the policy of the City of New York to promote equal employment opportunity for women and minority group members by City contractors and subcontractors and to ensure that all persons employed by or seeking employment with such contractors and subcontractors are protected from unlawful discrimination as to race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status (and from any other unlawful discrimination pursuant to federal, state, local laws and executive orders) with regard to all employment decisions, including recruitment, hiring, compensation, fringe benefits, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off, termination, and all other terms and conditions of employment. Through the rules and programs implemented by DSBS, the City will enhance the employment opportunities of minorities and women within the businesses that sell goods, services, and construction to the City. CONTRACT INFORMATION. (a) Agency Contract Files . The Mayor shall ensure that copies of City contracts and other standard information regarding City contracts and vendors (including information relating to the vendor’s qualification and performance evaluations, contract audits, and decisions regarding suspension and debarment) are reasonably available for public inspection as provided by law, with adequate protection for confidential information. Each agency shall maintain files that contain all documentation pertaining to the solicitation, award, and management of each of its contracts, purchase orders, amendments, renewals and change orders including, but not limited to, a written copy of each report, record, justification, approval, determination, or filing that is required to be made by law or these Rules. (b) Electronic Documents and Signatures . To the extent permissible under applicable law and these Rules, agencies may store the contents of agency contract files electronically, and may use and may allow vendors to use, electronic documents and signatures in the course of procurements. Any system used for storage of procurement-related documents in electronic form must be such as to provide for the security and integrity of the documents contained in it to an equal or greater degree than a traditional hard copy filing system. (c) Retention of Contract Files . All contract files shall be retained within the City for a minimum of seven years beyond the expiration date of the contract by each agency before final disposition pursuant to procedures of the Department of Records and Information Services. Section 1-04

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