Flushing Library Contract eBook

(5) assuring that inspectors general and internal auditors periodically review implementation, as they and their Agency Head deem appropriate. Copies of reports on audits and reviews should be provided to the CCPO and Comptroller upon issuance. (6) establishing a quality control program to assess performance of payment systems and provide a reliable way to estimate payment performance. (h) Reporting Requirements. PPB shall coordinate and publish an annual prompt payment performance report detailing each agency's performance pursuant to Charter Section 332. PPB shall additionally make cumulative prompt payment performance statistics available upon request. All reports shall be distributed to the CCPO, OMB, and Comptroller and shall be posted on the City's website in a location that is accessible by the public simultaneously with their publication. (1) Report Contents. The annual prompt payment report shall contain the following information for both expense and capital expenditures: (i) agency performance in descending order by percentage of on-time payments;

(ii) amount and percentage paid by the “Required Payment Date” or "Interest Eligibility Date" by agency in descending order as contrasted with the total amount eligible for payment; (iii) distribution of interest penalties paid by agencies as a result of late payments; and

(iv) trend information as to how agencies are performing as compared with previous time periods, i.e., past year, past six months, quarter to quarter.

Section 4-07 BUY-AGAINST PROCUREMENTS. (a) Policy. When a vendor fails to perform or defaults on an existing contract for goods or services, and there is a continued need for the goods or services, an agency may obtain the required goods or services, as specified in the original contract, or any part thereof, from a successor vendor, pursuant to this section. In soliciting for the successor vendor, the ACCO shall obtain competition to the maximum extent practicable under the circumstances. Prior to the solicitation, the ACCO shall make a determination, including the basis thereof, that the method of source selection is in the best interest of the City. The method of source selection may include, but is not limited to, award to either the second lowest responsive and responsible bidder or next most advantageous proposer on the original solicitation at a price agreed upon between the bidder or proposer and the City. The term of a buy-against contract shall not exceed the balance of the term remaining on the original contract, without renewals, or such interval necessary to complete the original contract work as agreed upon by the ACCO and the vendor, whichever is longer. In addition, the ACCO

153