Flushing Library Contract eBook

Section 3-02

COMPETITIVE SEALED BIDDING.

(a)

Application. This section shall apply to all procurements made by competitive

sealed bidding. (b)

Invitation for Bids. (1)

Use. The IFB is used to initiate a competitive sealed bid procurement.

(2)

Content. The Invitation for Bids shall include the following: (i) instructions and information to bidders concerning the bid submission requirements, including the time and date set for receipt of the bids; requirements for the electronic submission of bids, if any; time, date, and location of any pre-bid conferences (and a statement whether such conferences are mandatory); and the address where bids are to be delivered; (ii) the purchase description, delivery and performance schedule, and any special instructions necessary; (iii) the contract terms and conditions, including warranty and bonding or other security requirements, as applicable; (iv) a statement regarding how the award will be made: (A) for construction, a statement that award shall be made to the lowest responsive and responsible bidder; (B) for purchase of goods and standard services, a statement that award shall be made to the lowest responsive and responsible bidder or to the bidder whose bid represents the best value to the City by optimizing quality, cost and efficiency. If award will be made on the basis of best value to the City, such statement shall include how best value will be determined in accordance with 3- 02(o); (v) if not included in the bid documents, a notice of where vendors may obtain a copy of all contractual terms and conditions or other project- related material; (vi) a provision indicating bidder liability for bidder failure to execute contract and to provide any required security within ten days after notice of award pursuant to Section 313(d) of the Charter; (vii) a provision that bidders should give specific attention to the identification of those portions of their bids that they deem to be

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